Project planning does not have to be totally focused on process and document heavy. If you have authorisation to proceed and budget, the next step is to plan course of project.
Here we present practical approach for creating project plans by understand business goals determined in initial phase by Site Visit. Executive and stakeholders. Business goals are typically created as high-level perspective for what the project is trying to achieve.
Goals are difficult to measure, for example define a benefit, but must increase the product satisfaction level for existing field-level customers.
Project may be one of many others that are collectively working towards achieving bigger business goal, however, it is important to understand goals because the goal will be a reference to the objective of your project.
Get clear around your project objectives specific to Site Visit Executive actions must be measurable with deadlines statements to capture what the project is trying to achieve for example to include improving our average tech support response time for all existing customers, implementing new ticketing system. The objective does not describe deliverables but it will help you define them, which is the next step.
Must break down and identify your major strategic deliverable that achieves the objective, for example implementing new ticketing system. Must begin to decompose this deliverable into smaller tasks and further into subordinate tasks depending on complexity.
Most often this is done on a list, but it can be more effective if you prepare something easier to visualise, such as putting your list into a table view or creating a work breakdown chart. The tasks you identify will be used to create a visual project plan.
Starting with the kick-off date, begin adding dates for each task based on the estimated task duration. Once you have completed the task dates, start adding dates for the subtasks.
You can use established Site Visit Executive Timeline as planning tool. The chart you create will not be the final project plan, rather it will be the initial plan that you begin reviewing with stakeholders and your team.
Through review process you will update dates of the plan and dependencies based on resources, commitments and other variables. The end result will be a visual project plan that has been well communicated.
It is important to get the sequence of your tasks in the right order. For Example, Site Visit Executive can establish Workflow Planning Task simultaneously with the Installation Task, but cannot start the Set-up Task until the Installation has been complete.
The easiest way to do this and to see dependencies is to visualise them by creating a simple schedule communicate with team often, update regularly and make adjustments in progress reports.
Depending on the size and complexity, Site Visit Executive may need to create subsidiary plans to support large projects to include require communication plan so the right information is messaged to the appropriate parties at the right moment.
The plan must identify all parties who need to know about the project, and what it is each party needs/wants to know. The plan should also determine the best way and best format to communicate with each party.
Complex projects may require Site Visit Executive to identify and validate of project plan scope of project plan to provide guidelines on how to identify what is required to complete the project, what work should not be included as part of the project and define how to establish change control to project scope.
What Can Equipment Tracker Dispatch Event Schedule Application Do For Your Work Order Jobs? Project teams anticipating schedule changes should create a schedule plan, defines how control process will be executed including changes that are introduced by time limits.
Organisations have too many tasks, and manually dealing with each one can be daunting. To help you simplify these administrative tasks, as well as offering a rich set of functionality for complex scheduling needs, we provide a collection of functions and procedures in the Scheduler package to enable control of when and where various tasks take in system.
These tasks can be time consuming and complicated, so using the Scheduler can help you to improve planning of these tasks. In addition, by ensuring that many routine tasks occur without manual intervention, you can lower operating costs, implement more reliable routines, minimise dispatcher error, and shorten the time windows needed.
The Scheduler provides enterprise scheduling functionality, which you can use to schedule job execution based on time or events. The most basic capability of a job scheduler is the ability to schedule a job to run at a particular date and time or when a particular event occurs. The Scheduler enables you to reduce your operating costs by enabling you to schedule execution of jobs.
For example, consider the situation where a patch needs to be applied to a programme that is in execution phase. To minimise disruptions, this task will need to be performed during non-peak hours. This can be easily accomplished using the Scheduler. Instead of having dispatchers manually carry out this task during non-peak hours, you can instead create a job and schedule it to run at a specified time using the Scheduler.
Jobs that share common characteristic and behaviour can be grouped into larger entities called job classes. You can prioritise among the classes by controlling the resources allocated to each class. This enables you to ensure that your critical jobs have priority and have enough resources to complete. For example, if you have a critical project to load, then you can combine all jobs into one class and give priority to it over other jobs by allocating it a high percentage of the available resources.
The Scheduler takes prioritisation of jobs one step further, by providing you the ability to change the prioritisation based on a schedule. Because your definition of a critical job can change over time, the Scheduler enables you to also change the priority among your jobs over that time frame. For example, you may consider the jobs loading to be critical jobs during non-peak hours but not during peak hours. In such a case, you can change the priority among the classes by changing the resource allocated to each class.
In addition to running jobs based on a time schedule, the Scheduler enables you start jobs in response to real-world events. Your applications can detect events and then signal the Scheduler. Depending on the type of signal sent, the Scheduler starts a specific job. An example of using events to align your job processing with real-world requirements is to prepare event-based jobs for when dispatch connection is broken. In this case, you could run jobs that check for suspicious activity in this account.
There are multiple states that a job undergoes from its creation to its completion. Scheduler activity is logged and information such as the status of the job and the last run time of the job can be easily tracked. This information is stored in views and can be easily queried to provide valuable information about jobs and their execution that can help you schedule your jobs better.
A schedule specifies when and how many times a job is executed. Jobs can be scheduled for processing at a later time or immediately. For jobs to be executed at a later time, the user can specify a date and time when the job should start. For jobs that repeat over a period of time, an end date and time can be specified, which indicates when the schedule expires.
A schedule can also specify that a job be executed when a certain event occurs, such as spare parts dropping below a threshold. Similar to programmes, schedules are objects that can be named and stored in dispatch connection. Users can then share named schedules.
For example, the end of the day may be a common time frame for many jobs. Instead having to define an end-of-day schedule each time a new job is defined, job creators can point to a named schedule.
A job is a user-defined task that is scheduled to run one or more times. It is a combination of what action requirements are to be executed and when scheduled. Dispatchers with badges can create jobs either by Specifying as job attributes both the action to perform and the schedule by which to perform the action, for example for example at the end of the first shift, or when a certain event occurs or Specifying as job attributes the names of an existing programme object and an existing schedule object.
Like programmes and schedules, jobs are objects that can be named and saved in dispatcher connections. You can specify job arguments to customise a named programme object. Dispatcher connections override the default connection values in the program object, and provide values for those programme connections that have no default value. In addition, job connections can provide values to actions such as stored procedure specified by the job.
A common example of a job is one that runs a set of nightly reports. If different job sites require different reports, you can create a programme for this task that can be shared among different users from different job sites. The programme action would be to run a reports script, and the programme would have one dispatch connection: the job site number. Each user can then create a job that points to this programme, and can specify the job site number as a job connection.
A job instance represents a specific run of a job. Jobs that are scheduled to run only once will have only one instance. Jobs that have a repeating schedule will have multiple instances, with each run of the job representing an instance. For example, a job that is scheduled to run on a particular day will have one instance. A job that runs daily at the end of the first shift for a week has seven instances, one for each time the job runs.
When a job is created, only one entry is added to the Scheduler's job table to represent the job. Each time the job runs, an entry is added to the job log. Therefore, if you create a job that has a repeating schedule, you will find one entry in the job views and multiple entries in the job log.
Each job instance log entry provides information about a particular run, such as the job completion status and the start and end time. Each run of the job is assigned a unique dispatch connection which is used in both the job log and job run details views.
An event is a message sent by one application or system process to another to indicate that some action or occurrence has been detected. An event is sent by one dispatch process, and received. by one or more applications or processes.
Events raised by the Scheduler to indicate state changes that occur within the Scheduler itself. For example, the Scheduler can raise an event when a job starts, when a job completes, when a job exceeds its allotted run time, and so on.
The consumer of the event is an application that takes some action in response to the event. For example, if due to a high system load, a job is still not started soon after the scheduled start time, the Scheduler can raise an event that causes a dispatch application to send a notification.
Events raised by an application are designed to be consumed by the Scheduler. The Scheduler reacts to the event by starting a job. You can create a schedule that references an event instead of containing date, time, and recurrence information. If a job is assigned to such an event schedule, the job runs when the event is raised.
You can also create a job that has no schedule assigned and that directly references an event as the means to start the job. For example, when spare parts tracking system notices that spare parts levels has gone below a certain threshold, it can raise an event that starts a spare parts replenishment job.
The Scheduler uses Advanced Queuing Streams to raise and consume events. When raising a job state change event, the Scheduler transmits a message onto a default event queue.
Applications subscribe to this queue, transmit event messages, and take appropriate action. When raising an event to notify the Scheduler to start a job, an application queues a message onto a queue that was specified when setting up the job.
1. Details about functional units involved and work tasks
2. Cost and schedule performance measurements
3. Milestones and review scheduling of contracts
4. Definition of all project assess processes
5. Identification of tools and techniques
6. Dependencies and interactions among processes
7. Timelines and metrics for success at each phase of work
8. Maintain perform schedule, cost & quality baselines
9. Future vision of project scope, tasks, schedule
10. Allocated resources and interactions with other projects